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Thursday, September 22, 2011

5 Simple Tip to Help Organize Any Event

By Lawrence Reaves

Getting ready for a special event? There's nothing more special than a wedding, bar mitzvah or other "milestone" event to celebrate. But all of these special events take a lot of work and hard effort to plan; sometimes they can seem so overwhelming. Why is it that some seem to plan them so effortlessly when others stress and fuss over every details? Here are 10 of our favorite tips to help you easily plan & organize any special event with ease.

5. Try to work with time on your side. You can never start planning a special event too early. The more time you have - the better prepared you can be. Not only to reserve a banquet hall or reception center but to visit vendors and create your guest list. Do your best to plan special events with as much time in advance as you can - so you have as many options and your planning has the opportunity to be less stressful.

4. Create a budget and stick to it! This is probably one of the most important tips of all. But one of the biggest challenges is that most people planning special events truly don't understand how much things will cost. So they'll put aside a certain amount for flowers when flowers actually cost a different amount - causing them to be surprised. With internet access you have the ability to "surf" and do more research to create a more realistic and sensible budget so try to see what some of your budgeted items should be expected to cost AS you make your budget.

3. Decide as a family or a couple what your "must have's" are. This is part of budget planning but also part of easily planning any special event. Many people discover that they truly want to have live music and they don't mind having fewer flowers. Or they may want lots and lots of flowers but they'll forego something else - like live music. Every family and couple are different so only you can decide which items are important to you.

2. Ask family and friends for help...sensibly and realistically. Some get upset or frustrated when family or friends "drop the ball" with helping to plan a special event - but sometimes a bride or other person planning a special event may be asking too much or someone. Try to give your family and friends specific tasks to accomplish and give them tasks that easily compliment their natural skills. So if your mother in law is a natural at decorating, ask for her advice in finding decorations for the reception hall. If your father is a savvy negotiator then ask him to negotiate prices with some of the vendors.

1. Keep everything in a single location. This is one of the most important things of all. You'll want to keep all receipts, brochures and all information related to planning the special event in one location so it is easy to find. Best of all this means it will be right at your fingertips. A 3-ring binder with folders found at any office supply stationary store can be a great choice for many to keep everything well organized or consider a day planner just for the event.

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